The Theraflow blog
Practical guides for running a solo private practice — choosing software, understanding pricing, and keeping more of what you earn. Written by the team behind Theraflow, built alongside a practicing therapist.
Is Google Meet HIPAA-Compliant for Therapy?
Yes — but only on a paid Workspace plan with the BAA accepted and the right settings. What has to be true, how to set it up in 5 minutes, and where Meet falls short.
Read articleIs FaceTime HIPAA-Compliant for Therapy?
No — and the reason has nothing to do with security. Why Apple’s refusal to sign a BAA settles it, what happened to the pandemic-era leniency, and what to use instead.
Read articleHIPAA-Compliant Phone Service for Therapists: What Actually Works
Your personal cell and standard SMS don’t meet HIPAA’s bar. An honest comparison of iPlum, Spruce, Google Voice and more — plus the texting rules that trip therapists up.
Read articleDoes Zoom Sign a BAA? (And How to Actually Get One)
Yes — on the right paid plan, never on free Zoom. Which plans qualify, the request-and-execute process, and the settings the BAA doesn’t fix for you.
Read articleThe Best SimplePractice Alternatives for Solo Therapists (2026)
Why therapists shop for an alternative, what to compare, and an honest look at the options — including where each one fits and where it doesn’t.
Read articleHow Much Does Therapy Practice Management Software Cost in 2026?
A clear breakdown of base prices, the add-ons that quietly inflate your bill, and what a solo therapist should actually expect to pay per month.
Read articleBest Practice Management Software for Solo Therapists
A buyer’s guide for one-person practices: the features that matter, the ones you can skip, and how to choose without overpaying for a clinic-sized platform.
Read articleHow to Reduce No-Shows in Your Therapy Practice
No-shows cost solo therapists real money. A practical playbook: automatic reminders, clear policies, easy rescheduling, and a no-show fee that actually works.
Read articleHIPAA-Compliant Telehealth for Therapists: What You Need to Know
Not every video tool is safe for sessions. Why you need a BAA, which consumer apps to avoid, and a simple checklist for secure virtual therapy.
Read articleHow to Start a Private Therapy Practice: A Step-by-Step Checklist
Going solo? A clear sequence from license to first client — business setup, HIPAA, software, pricing, and getting your first referrals, without the overwhelm.
Read articleIs Zoom HIPAA-Compliant for Therapy? (And Other Video Tools Compared)
Zoom, FaceTime, Google Meet, Doxy — which are actually safe for sessions? The one thing that decides it (hint: it’s not encryption), tool by tool.
Read articleTelehealth Consent Forms for Therapists: What to Include
A practical checklist for your telehealth informed consent — technology and privacy disclosures, emergencies, licensure, and collecting e-signatures at intake.
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